Telephone: 01159 797 707
The File Doctor - Office Filing Systems and Solutions
File Tracking
MasterTrak Plus is a powerful 32 bit client / server Records Management Tracking Software System designed to give Central Records Libraries better control over their file movements and inventory. Using barcodes for data capture, files are checked in and out easily with MasterTrak Plus, therefore providing you with up-to-date status on all your active and inactive records.
Users can request files, search through data, or produce reports from their PC desktop via their Local or Wide Area Network. MasterTrak Plus allows you to eliminate the time-consuming task of managing your records. Find what you need, when you need it — so saving you time and money. Life is made even easier when MasterTrak Plus is used in conjunction with its Easy*Image and RFTrak modules. Easy*Image, which comes installed with MasterTrak Plus, allows the assigning of imaged documents against a file folder’s record, whilst the optional RFTrak module utilises the latest Radio Frequency Identification (RFID) Technology to enable tracking and inventory of file folders to be taken to a higher level.
MasterTrak Plus also has a couple of additional modules:
CFR-11
The CFR-11 module is a US Government requirement for the Bio-Pharmaceutical, Personal Care Products, Medical Devices and Food and Beverage industries. It allows MasterTrak Plus to keep a complete audit trail of everything associated with the record, who's edited, archived or delete it.
WebTrak
WebTrak allows you to combine the power of MasterTrak Plus with the ease and speed of web access. The WebTrak module allows you to search, view and request files anytime, anywhere.
MasterTrak Plus Features
- Faster Check In / Out.
- Multi-level Security.
- Custom Report Writer.
- Request Printing.
- Seamless Interface to Colour Label Printing Systems.
- Customisable Field Titles.
- Record Retention.
- Import / Export capabilities.
- Ability to Receive Downloaded Data From a Range of Portable Scanner Units.
- Unlimited Active or Inactive Records.
For more information download the information sheet
>> Download the a MasterTrak Plus Information PDF
Why Colour Coding?
Even though technology has provided us with alternative ways to improve our records keeping and filing systems - for many industries paper-based filing solutions are the optimal architecture for intelligent records management. In fact, most records and information management (RIM) systems are a hybrid of paper and electronic storage. Solving filing problems and implementing a program for effective search and retrieval of records - is the bottom line.
Despite the billions of pounds spent each year on imaging and technology, most businesses suffer from missing documents, misfiled folders and backlogs of loose documents. With the advent of the Web and email an organisation increases paper consumption by an average of over 35 %. With most companies, important records and documents have been stored in drawer files, suspended filing, rolling cabinets, shelf filing, storage boxes and other types of hardware. Even though this hardware is the most visible cost of a filing system:
- 80% of the actual cost is in the time it takes for your employees to manage and operate the filing system
- Personnel costs can increase as much as 40% when filing systems are not maintained or folders are not colour-coded correctly. Beyond this, looking for misfiles creates tension and disorder at the departmental and enterprise level as well.
The future of records management will be a combination of paper and electronic document tools, working together, to manage the critical intellectual information assets of businesses in every industry.
In Paper Storage Colour is Key!
It doesn't matter if you're filing strictly numerically, alphabetically, terminal digit or in any type of system. Colour codes virtually eliminate misfiles because looking at the edges of a folder with a colour code means misfiles are easy to identify.
- 40% faster retrieval overall
- 65% faster filing and retrieving a specific folder
- 30% faster location of file folders stacked on desks, conference tables or shared workspaces
Our Services Include:
File Moves
Rotary Storage
Filing & Storage Evaluation
Files, Folders & Wallets
File Tracking
Copyright 2008 The File Doctor Ltd
Nottingham, England
Registered in England & Wales
Company Reg No: 5870552
VAT Reg No. 88901236083
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